Avoca Rugby Club – Compliance, Safety & Governance

At Avoca Rugby Club, the safety, wellbeing and protection of our players, volunteers, officials and community are our highest priority.
We operate in full alignment with Rugby Australia, NSW Government and Australian Federal compliance requirements.
This page provides open access to the policies, frameworks and laws that guide our club operations.

1. Rugby Australia Policies & Compliance

Avoca Rugby Club is governed by the national standards set by Rugby Australia.
All players, parents, coaches and volunteers must follow these policies:

Rugby Australia Codes & Policies (Full Policy Library)

https://australia.rugby/about/codes-and-policies

2. Registration, Insurance & Injury Claims

Rugby Xplorer (Registrations & Player Records)

https://myaccount.rugbyxplorer.com.au

Gallagher Insurance – Rugby Australia

(All registered players and volunteers are covered.)
https://sport.ajg.com.au/australia/rugby-au/

Includes:

• Injury claim forms

• Coverage details

• Medical reporting procedures

3. Child Safety & Working With Children Checks (NSW)

Avoca Rugby Club is fully committed to maintaining a safe environment for children and young people.

Working With Children Check – NSW

(Required for all coaches, managers, committee members & volunteers.)
https://wwccheck.ocg.nsw.gov.au/Apply

NSW Office of the Children’s Guardian – Child Safe Sport

https://ocg.nsw.gov.au/child-safe-organisations/sports-organisations

Our club adheres to:

• Mandatory reporting obligations

• Volunteer screening

• Safe recruitment

• Child-safe standards in sport

4. Member Protection & Reporting

We support a safe, inclusive and positive environment for everyone involved with Avoca Rugby.

Play by the Rules – Safe, Fair & Inclusive Sport

https://www.playbytherules.net.au/

Sports Integrity Australia

(Report integrity breaches, doping, harassment, discrimination.)
https://www.sportintegrity.gov.au

5. Inclusion & Anti-Discrimination

Avoca Rugby supports equal participation for all players and community members.

NSW Anti-Discrimination Board

https://www.antidiscrimination.nsw.gov.au/

Australian Sports Commission – Child Safe Sport

https://www.sportaus.gov.au/safeguarding

7. Club Governance (NSW & Federal)

If your club is an incorporated association (most rugby clubs are), you must link:

NSW Fair Trading – Incorporated Associations

https://www.fairtrading.nsw.gov.au/associations-and-co-operatives/associations

Includes:

• Constitution requirements

• AGM obligations

• Financial reporting

• Office bearers

Australian Privacy Act – OAIC

(This governs your club's Privacy Policy and data collection.)
https://www.oaic.gov.au/privacy/the-privacy-act

Your website should have:

• Club Privacy Policy

• Club Constitution

• Club Contact / Complaints page

8. Local Competition Rules & Governance Bodies

Central Coast Rugby Union (Senior Competition)

https://www.centralcoastrugby.com.au

Central Coast Junior Rugby Union (Junior Competition)

Includes:

• Judiciary

• Competition rules

• Match day requirements

9. How to Report a Concern

Members can report concerns regarding:

• Child safety

• Harassment or discrimination

• Concussion/injury

• Misconduct

• Governance or financial issues

Reports can be made to:

• Club MPIO

• Club President or Committee 

• Email president@avocabeachrugy.com.au or juniors@avocabeachrugby.com.au

• Rugby Australia Integrity Unit

• Sports Integrity Australia (national reporting service)
  https://www.sportintegrity.gov.au/making-integrity-complaint

10. Club Policies (Internal)

• Constitution / Rules of Association

• Privacy Policy

• Player & Parent Code of Conduct

• Coach & Manager Code of Conduct

• Volunteer Agreement

• Social Media Code

• Anti-Bullying Policy

• Club Concussion Procedure

• Working With Children Policy

• Spectator Behavior Policy